Destiny Kids Nursery (DKN ) is a 12 hours day nursery offering uppermost quality and skilled childcare for children from 0 months to 5 years. We support the welfare of every child - to live happy, healthy, safe and rewarding lives. We recognise how crucial the early years of the children in our care are, hence we attempt to meet all our children's emotional, physical, cultural and educational needs while partnering with their families.

This policy is provided to help you understand how and why we collect personal information (or "data") about children and other individuals, and what we do with that information.

We use (or "process") personal information in accordance with the law relating to data protection. The General Data Protection Regulation (GDPR) outlines your rights in respect of this. Destiny Kids Nursery is the Data Controller for the purpose of GDPR.

Personal information means any information relating to you, or information that when combined with other information identifies you.

Personal information includes your name, address, CCTV images and photographs and also includes online identifiers such as internet protocol (IP) addresses, or cookie identifiers.

How and why we collect and use personal information

We collect and process information in a number of areas to promote the welfare of our children in the nursery and to manage our nursery effectively. We use personal data:

  • To safeguard and promote the welfare of children in our care
  • To support learning, growth and wellbeing of children in our care
  • To support children with Special Educational Needs or Disability (SEND)
  • To manage our nursery effectively
  • For the employment and management of our staff

Parents provide information about themselves and their children/wards when completing DKN's parent contract on entry to our nursery, as well as related documents such as registration and health record forms. Personal information is also collected directly from parents by direct means such as meetings, discussions, nursery work and in general correspondence.

Whilst we collect most of our personal information from parents directly, in some cases personal data may be supplied to us by third parties, for example another nursery, a local authority, or other professionals.

Safeguarding and promoting the welfare of children in our care

The safety and welfare of children in our care is always crucial and paramount concern in our childcare work.

We record and monitor information on children attendance and absence, and may record and process information about personal and social development of children in our care in order to provide them with appropriate care.

We may share information in accordance with legal requirements and Government guidance, with third parties such as regulators, local authority children's services, the courts or the police.

If a child leaves our nursery to attend another nursery, we may share information with that new nursery for safeguarding or welfare reasons in accordance with the statutory guidance "Keeping Children Safe in Education".

Supporting learning, growth and wellbeing of children in our care

Assessing and monitoring leaning potential, progress, growth and wellbeing

We record and process information that monitors and assesses children's learning, progress growth and wellbeing.

These include:

  • Baseline assessments that support early years learning and development tracking - giving measures of a child's potential and progress.
  • Diagnostic assessments that help inform our carers where interventions may be helpful to improve early year's outcomes.
  • Assessment of a child's learning, wellbeing and adaptation to learning environment and relationship with other children.

We may share information with Ofsted or other statutory bodies where there is a statutory basis for doing so.

Supporting children with Special Educational Needs or Disability (SEND)

A child may have special educational needs if the child has a learning difficulty or disability which calls for special educational provision to be made available.

We may record and share information with relevant professionals or agencies in order to assess whether a child has special educational needs, and to identify any provision that should be made available to support the child's learning and development.

Managing our nursery effectively

Although we collect most of the personal data of children in our care from parents or guardians directly, in some cases personal data may be supplied to us by third parties as an important element of ensuring we can offer the very best child care and education possible (for example another nursery, a local authority, or other professionals).

We use the personal information we collect to support the day-to-day management of our schools, this includes keeping class registers, organising and monitoring student activities, providing education services and providing information technology services.

Nursery place applications

An application for a place at one of our nurseries may be made on behalf of a prospective child(ren), ordinarily by a person with parental responsibility. We ask applicants to provide personal information about themselves and the child they are applying for. This includes name, date of birth, contact details, address, current and previous nursery. We ask for this information so that we can process and assess the application against our admission criteria.

We also ask for information on nationality, ethnicity, languages spoken and any individual needs a student might have to ensure we make effective provision for them, and also to provide statistical information.

When we offer a place at one of our nurseries and this is accepted, we will ask for further information, including details of medical history and dietary needs.

This is so that we can provide appropriate health care to the child(ren). We may share this information with authorised third parties if we believe this is necessary and in a child's best interest, for example in the event of a medical emergency.

Financial information

We will ask for, and hold the details of those who will pay any fees due, and their bank account details. We may hold information about bankruptcy petitions and statutory demands.


We may take photographs of children to identify them in our school records. We may also take photographs or record video during learning, presentations or school trips where this supports delivery of our nursery's care services.

Where we wish to take photographs of students and use these in school publications, for example a school magazine, prospectus or on the school's website, we will only do this if we have a separate consent from the parent or guardian.


We may use CCTV for safety and security reasons. CCTV is not used in private areas such as changing rooms or toilets and is not retained for longer than we consider necessary to fulfil this purpose.

For the employment and management of our staff

Contractual responsibilities

We record and process staff personal information in order to fulfil our contract of employment with our staff and to monitor our employment policies.

This information includes (but is not limited to) their name, address, date of birth, next of kin and emergency contact details, applications for employment, academic qualifications, registrations with professional bodies, ethnicity, salary information, bank account and pension details, relevant medical history and any individual needs including those relating to disability.

Statutory responsibilities

We collect, record and process some personal information to comply with our statutory responsibilities. This includes (but is not limited to) information relating to tax, National Insurance, statutory sick pay, statutory maternity and paternity pay, family leave, entitlement to work in the UK, proof of identity, Disclosure and Barring Service (DBS) checks and criminal convictions.

Management responsibilities

We record information that enables us to support the personal development of our staff and to assess their performance. This includes personal development appraisals, performance monitoring, capability, grievance and disciplinary matters, absence and sickness monitoring.

Collection of data

Some data is collected directly from prospective or newly appointed staff. Other personal data is collected from third parties, such as references from former employers, medical information, or identity checks via an external identity checking service.  We will only seek information from third parties with the applicant's consent.

Our legal basis for processing personal information

We process personal information where one of the following applies:

1. Legitimate interests

This means that the processing is necessary for legitimate interests pursued by the DKN, unless this would override your fundamental rights, taking into account your reasonable expectations. We rely on legitimate interests for many of the ways in which we process personal information, including providing educational services to our students and managing our schools effectively.

2. Necessary for a contract

We may need to process personal information in order to perform our obligations under contract, or to gather information prior to entering into a contract. For example, we need your name and contact details so that we can update you on a student's progress, so that we can contact you if there is a concern, or so that we can process information about school fees. We also process the personal information of our staff as part of our contract of employment with them.

3. Legal obligation

We are under a duty to comply with a number of legal obligations and we will process personal information in connection with these. Legal obligations can relate to safeguarding, health and safety and statistical returns to the Government. Where necessary we may share personal information with other service providers, such as insurers and professional advisers.

4. Vital interests

We may process personal information if we believe this is necessary to protect an child's vital interests. This might include sharing allergy information with third party caterers, or other health information with medical professionals providing treatment.

5. Consent

Where none of these conditions apply and we still wish to process your personal information we will ask for your consent. We will always ask the parent/guardian for their consent.

If we ask for consent, we will be clear about what we are asking to do with your personal information. Where we are relying on consent to process personal information you may withdraw your consent at any time. Please note that we may need to continue to process personal information under one of the other grounds set out above.

Our legal basis for processing special categories of personal data

Data protection legislation also refers to "special categories of personal data" which is more sensitive personal information needing a higher level of protection.

This includes data revealing racial or ethnic origin, trade union membership, and the processing of biometric data, data concerning health or data concerning a natural person's sex life or sexual orientation.

We take extra care when processing this type of information and will only process this type of information when one of the following applies:

6. Data revealing racial or ethnic origin

We collect information on the ethnicity, first language, country of birth and nationality where we are under a statutory obligation to complete a return to the authorities.

7. Biometric data

We may use fingerprint recognition systems to support cashless catering in canteens, or for door entry access. Where we do this we will obtain clear consent and we will provide an equal alternative option if an individual or member of staff doesn't wish to use a fingerprint recognition system.

8. Data concerning health

We record information on the health of our staff where this is necessary to fulfil our obligations under employment law, make adjustments to support them, calculate their entitlement to sick pay or to ensure the safety of students in their care.

We may record and process information on the health of children in our care in the following areas:

  • Safeguarding - it may be necessary for us to record information on the physical or mental health of a child and share this with health or social care professionals in order to ensure our students receive appropriate health or social care treatment.
  • Pastoral care - we may record information concerning the social, psychological or physical development of a child and this may include information concerning their health, in order to make provision for appropriate health or social care treatment.
  • Special Educational Needs and Disability (SEND) - when we record information on a child's individual needs this may include information concerning their health. Where we do this it is in order to make provision for appropriate health or social care treatment.
  • Medical care - we record information on any pre-existing medical issues of children and any medical episodes they experience at the nursery. This is in order to make provision for appropriate health treatment.

In a medical emergency we may share information with other parties, such as ambulance staff or a hospital if we believe it is in an individual's best interests and they are unable to provide this themselves.

9. Data concerning a person's sex life or sexual orientation

We may record information on an individual's sex life or sexual orientation where this is necessary to provide appropriate safeguarding, childcare or pastoral care. We will do this where we believe it is necessary to make provision for appropriate health or social care treatment, protect a child from physical, mental or emotional harm, or protect their physical, mental or emotional wellbeing.

10. Consent

Where none of the above conditions apply and we still wish to process special categories of personal data we will ask for consent. If we ask for consent, we will be clear about what we are asking to do with any sensitive personal information, and the person providing consent may withdraw this at any time.

How long do we keep personal information?

In line with the law, we keep information for as long as is necessary in order to carry out the services and activities listed above. We retain some information after children have left our nurseries, for example, safeguarding information. We may keep some limited information for a longer time if we believe this is appropriate for historical, research or statistical purposes.

Website terms and conditions

Destiny Kids Nursery maintains this web site ("the Site") and the information and materials on the Site ("Content"). By accessing or browsing the Site, you agree to these Terms of Use.


Whilst Destiny Kids Nursery takes care to ensure the accuracy of the Content, to the extent permitted by law, Destiny Kids Nursery assumes no legal liability for and does not warrant that the information contained on this Web site is accurate or complete, or that these web pages will be free from errors or that its availability will be uninterrupted and Destiny Kids Nursery hereby expressly disclaims and excludes all express and implied warranties terms or conditions not stated herein, so far as such exclusion or disclaimer is permitted under the applicable law. Destiny Kids Nursery excludes all liability to any person for any loss or damage caused by any errors or omissions, whether such errors or omissions result from negligence, accident or any other cause but this disclaimer is without prejudice to any claims for fraudulent misrepresentation, personal injuries or death.

Restrictions on use of content

The Content of this web site and all copyright and other intellectual property rights therein belong to Destiny Kids Nursery or its Content providers. You are hereby granted permission to access the Site and print a copy of the Content as a record of your visit. All other use of the Site and its Content, including modification, publication, transmission, creation of derivative works, incorporation into another web site or reproducing the Site or the Content (whether by linking, framing or any other method) is not permitted without Destiny Kids Nursery' prior express written consent.

Privacy statement

Destiny Kids Nursery will only use the personal information submitted on this site to respond to the query and send future correspondence and promotions. You can unsubscribe from these promotions at any time from within the email you receive. Your information will not be shared with any third parties unconnected with Destiny Kids Nursery.

Information sharing

Destiny Kids Nursery does not share any information submitted through this website with third parties. If you have opted into receiving information from Destiny Kids Nursery, then you will always have the opportunity to unsubscribe on receipt of an email.

Acceptance of these terms

By using this site, you signify your assent to Destiny Kids Nursery Privacy Statement. If you do not agree with Destiny Kids Nursery Privacy Statement, please do not use our site. We reserve the right, at our discretion, to change, add or remove portions of this Privacy Statement at any time. Please check this page periodically for changes. Your continued use of the Destiny Kids Nursery site following the posting of changes to this Statement means you accept the changes we make.